I did not leave my home state this quarter, do I still have to file? You must file a completed IFTA return each quarter. Under the International Fuel Tax Agreement, you are required to file a tax return if you do not travel in any IFTA member jurisdictions or purchase any taxable fuel during the quarter.
How do I collect the mileage and fuel purchase information I need to complete my quarterly return? IFTA license holder, you are responsible for maintaining detailed distance and fuel purchase records for all qualified motor vehicles. Specifically, you must prepare:. How do I document fuel purchases? My vehicle is over 26, pounds. You may opt to purchase temporary fuel trip permits, which allow a qualified vehicle without an IFTA license to travel through a state. I did not drive out of my home jurisdiction during the second quarter of the year.
Do I still have to file the quarterly return? There will be no numbers to enter, and you will not owe anything, but if you have an IFTA license, you are required to file quarterly reports even if you did not leave your home state.
Yes, and the penalty can be costly. This varies by state. Failing to file too many times may result in revocation of your IFTA license. Also, if you are late on any filing and payment of taxes at the end of the year, you may not be permitted to renew your IFTA license. Of course, the IFTA license and permit decal numbers must also be included. As indicated earlier, each state is responsible for collecting taxes from operators based in that state. Consequently, each state has designed its own tax forms.
Still, each state is required to collect specific information to satisfy IFTA requirements, and therefore state tax returns are similar. The first page of the form will also have a summary of all calculations showing total miles driven, total fuel purchased, and any taxes due or to be refunded. Page 2 is usually a worksheet with columns for total miles by state, summary of fuel purchases and amount of fuel used in each state, with calculations of taxes due to each state based on that fuel use.
Since fuel taxes may vary significantly from state to state, after all of the computations are completed, you may owe fuel taxes or you may have paid more than required and have a credit. Figure 3. In this simple return, a Florida-based operator is reporting operations in Florida, Georgia, and Alabama. Each return has detailed instructions on what data is required and how to compute the required data.
The accuracy of the data in the form is important, and therefore, it is important to maintain detailed records receipts, etc. Most taxes due should be relatively low since you have already paid some tax at the time fuel is purchased. Some state forms have lines identified for each state and province. In any case, states expect the entire form—even blank pages—to be submitted. Any way you look at it, paying taxes is never fun. But completing the tax returns can be the greater challenge.
The IFTA forms, however, are essentially straight-forward, require data that truckers usually record as part of their daily operations, and only require the time to do the calculations. Just double-check the math!
See Also Axle weight regulations by state. Oversize regulations by state. If overpayments occurred, a refund is due. If the taxes were underpaid, the difference is due. In addition to all receipts for fuel purchases, drivers must keep trip reports for miles traveled in each state. Log books cannot be used in place of trip reports because they only document hours of service. Once approved for an IFTA license, there are some primary rules that apply:. The IFTA rules and requirements can be complicated, but it is much easier than the hassle of complying with individual state standards.
IFTA reports should be filed every quarter. Here is a breakdown of the quarters and when the taxes are due:. Some states allow exemptions depending on where you drove or bought fuel. For instance, areas such as private roads, some toll roads, or Indian reservations qualify for an exemption.
However, you must file an ST annually and keep all toll receipts. Here are a few more examples of fuel tax exemptions that might apply in certain cases:. If these miles fit the criteria for that quarter in that jurisdiction, you will not have to pay taxes on those miles.
IFTA was created to simplify the process of paying fuel taxes. The license authorizes you to travel in all IFTA member jurisdictions. Also, a single tax return fulfills your reporting requirements. Although the process was intended to be easier than previous reporting methods, it can be complex at times. We will be happy to answer your questions. We invite you to visit our website or give us a call today.
IFTA tax rates can change every quarter. These are the most recent tax changes by jurisdiction. The International Fuel Tax Agreement was created to reduce the complicated paperwork that truckers and trucking companies were expected to file to cover their use of highways in the various jurisdictions. In the past, the filing was confusing because tax rates vary from state to state. What is IFTA? What does IFTA do? I FTA allows truckers and trucking companies to streamline their reports of miles per state and fuel taxes paid per state.
When a trucker files the quarterly IFTA, the calculations to redistribute the fuel taxes among the jurisdictions are simplified and allow the trucker or the company to make one payment instead of one per state. How does IFTA work? A trucker tracks the number of miles per jurisdiction and where they purchased fuel.
Then the taxes due per state are computed based on the tax rates per mile per state. Then the fuel taxes paid to the states must be balanced between the states where fuel was purchased and miles driven per state.
IFTA makes the process of balancing the fuel taxes between the jurisdictions simpler. How does IFTA help drivers?
No, but you may have to pay an additional state tax. Decals expire on December 31 of each year, so be sure to keep your registration current. If your report finds that any taxes are owed, you pay that amount to your base jurisdiction at the time the report is filed, and the base jurisdiction then redistributes that tax money. A fuel card helps you be prepared with accurate records to stay compliant.
Want fuel management tools that make it easier to file your fuel tax reports? Get the TCS Fuel Card and receive exceptional service along with the best fuel savings possible from the truck stops you visit most, call or sign up today! Please confirm that this is your company: No matching company found. Let's try again.
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